If you’re in charge of a fleet, you should be aware of the most effective delegation techniques for increasing efficiency. Delegation is an essential managerial skill, yet many managers are hesitant to waive control or unsure which duties to delegate.

We’ll discuss how to delegate as a fleet manager in this post. We’ll go through three duties you may assign to your fleet administrator, as well as some essential delegation advice.

Delegate the following tasks to your fleet administrator: 

1. Schedule Fleet Service Appointments

Maintaining a well-serviced and well-functioning fleet is critical for both efficiency and the safety of your drivers. You may outsource logging fleet maintenance data and scheduling vehicle service appointments to your fleet administrator.

If a vehicle requires maintenance or is scheduled for a routine service, your fleet administrator may schedule these appointments for you. This may appear to be a minor task, but the time spent scheduling appointments will rapidly mount up. One of our top delegation ideas is to delegate any small but manageable tasks.

2. Fuel Card Admin 

Fuel cards have a variety of advantages; for example, many come with convenient management functions.

One of our delegation ideas for fleet card users is to assign elements of fuel card administration to your fleet administrator. Your administrator, for example, may be in charge of ordering new fleet cards as new drivers are hired. They can also deactivate cards that have been misplaced or stolen.

Many fuel card online management systems include downloadable reports on driving statistics, which your administrator may organise and convert into the format you choose.

The good news is that most fuel card management capabilities are available online, allowing your fleet administrator to use them even if they are working from home.

3. Organise Driving Paperwork 

It’s critical to keep track of driving documentation in any fleet. This contains, for example, driver’s licences, MOT certificates, and insurance certificates. You’ll have to keep track of separate insurance and MOT deadlines if you have many drivers and vehicles. This is a time-consuming and vital activity that your fleet administrator should be able to manage competently.

Tips for Delegating Effectively 

  1. Set clear goals and expectations

We recommend setting specific goals for each activity to get the most out of your fleet administrator. Allow ample time to explain the duties and respond to any first inquiries appropriately. Wires will very certainly be crossed down the line due to a hurried and half-hearted first explanation.

2. Appoint responsibilities as early as possible to reduce stress and pressure

Delegate tasks to your fleet administrator as soon as feasible, with acceptable timeframes. They will get anxious and overworked if you overburden them with long duties and short deadlines. This is not only demotivating, but it also means they may not be able to accomplish these tasks to their full potential.

3. Provide enough support and be available to answer questions

Create an environment where your fleet administrator feels at ease and confident in approaching you for assistance when needed. To assist your administrator in completing work effectively, be ready to give valuable information or points of contact.

Now that you have started to think about following a more efficient approach to your fleet management and how fuel cards can help, why not get in touch with us today if you have any queries.