In the next few months across the UK, businesses will begin to reopen and relocate back into their offices. This might be a strange time for some people and especially those who got used to working from home. Many companies had to manage their fleet from the comfort of their own home so transitioning back to office life might have you feeling disorientated. Here are some tips from on returning to normal business life when managing a fleet!

  1. Make use of our online portal

Instead of worrying about leaving a few documents behind at some, make use of online portal. If you have company fuel cards for your fleet with, all your purchases, receipts and monthly invoiced are stored on our online portal. This means that you don’t have to worry about missing documents or chasing staff you haven’t heard from in a while. Let us do all the work for you!

2. Filing 

Relating back to the previous point, you might prefer storing your invoices in paper format in a cabinet. This is totally understandable if you prefer seeing data physically in front of you! With online portal, you can print your fleet fuel card invoices and store them in your own filing system. When moving back to the office this can be beneficial if you need to catch up on anything you might have missed. 

3. Catch up with your team

Considering most of your team have been working from home, this is the perfect chance to catch up with everyone. Online communication does not compare to face to face even though we had to make do with it for a while. Arrange a catch-up meeting with your colleagues to discuss any important matters to ensure everyone is on the same page again!

4. Catch up with the fleet drivers

Just like your colleagues, you probably haven’t had a real chance to chat to the fleet drivers in a while too. Check in with them on how their journeys are going, if they perhaps need a replacement fuel card or if they’re happy with the running of their vehicle. This can help you prioritise what needs done first. 

5. Schedule vehicle maintenance checks

If you haven’t scheduled maintenance checks for your fleet vehicles, then now is a good time to do so. Your fleet may have been occupying at half capacity due to furlough. Therefore, once everyone returns, check that your vehicles are ready to go. This will enable a smooth return to the office for everyone and tick one thing off your to do list!

6. Patience

Returning to the office can be overwhelming as it will probably feel like you have been off work for a while. Take it slow and don’t panic if some things are unorganised, it will just take time! As a fleet manager, it might be worth making a to do list to ensure you ae organised and get your priorities complete (They are also quite satisfying!). 

If can make your return to the office and managing your fleet easier, please don’t hesitate to get in touch! We offer fuel cards for HGV to sole traders, so you can guarantee we can help you out.