Many businesses are unaware of the various benefits of fuel cards. When running a fleet, some drivers use their own methods of payment at filling stations and claim it back afterwards. When using fuel cards, you don’t have to worry about chasing receipts or VAT invoices, as it’s all stored in one place. Here are some reasons why you should consider fuel cards for your business.
- Online Management
At Fuelcards.com, we aim to make the process of managing a fleet as easy as possible. That is why all of our card users can benefit from our online management system. Once a purchase is made on the fuel card, it will automatically be invoiced to our online system, so you don’t need to worry about receipts. You can also access your invoices 24/7 by filtering the date range and by card. These can also be downloaded to Microsoft Excel if you wish to share them with your team.
2. Less Paper
As businesses move towards being more eco-friendly, using a fuel card can also help this. By choosing to use fuel cards, this reduces the amount of paper drivers and admin staff use. All fuel receipts are stored on our online system; therefore, you can go paperless! This also ensures you don’t lose any valuable documents as staff will always have a digital backup.
3. Reduced admin work
Avoid the stress of searching for missing receipts by using a fuel card. Once a driver uses their card at the filling station, your receipts will be stored digitally. This also reduces admin work as VAT is calculated in each monthly invoice, which saves staff the time of figuring it out. Admin staff can also avoid the hassle of retrieving receipts from drivers as this can be a time-consuming task.
Fleet drivers who don’t use fuel cards will be used to carrying cash or using their own credit or debit card. Some might not have an issue with this, but wouldn’t it be more efficient if it was charged directly to your business? This is the main benefit of fuel cards. In addition, you will be able to see what exactly is being purchased. For example, restrictions can be added to the car to ensure it is only used for fuel purposes.
5. Tailored Solutions
If you’re unsure if fuel cards are the right fit for your business’s fleet, don’t worry. FuelCards.com offer different cards depending on your needs. Factors such as the size and type of your business and the scale on which you travel come into consideration when selecting the most appropriate card. So, whether your business uses cars, HGVs or perhaps you’re a sole trader, we have a solution for everyone!
If you have any more queries surrounding fuel cards, don’t hesitate to get in touch! We have a solution for every business’s fleet.